Midwest BankCentre is proud to be recognized as one of St. Louis’ Top Workplaces for the past 5 consecutive years! 

Are you ready to lead with purpose and make a real impact on our community? Join Our Team and Make a Difference at Midwest BankCentre!

Why Midwest BankCentre? Our company culture is all about engagement and collaboration with our teams. We value diversity, inclusion, and innovation. When you join Midwest BankCentre, you're not just joining a company; you're joining a community of like-minded individuals who are dedicated to making a positive impact.

We are committed to making meaningful, long-term investments in communities that lift everyone up so we can all RISE TOGETHER. Our commitment to shared prosperity, our investment in Community and Economic Development and our dedication to diversity and inclusion are reflected is the ways Midwest BankCentre lives its purpose.

Objectives of this Role

The Executive Administrative Assistant provides high-level support to the Chief Financial Officer (“CFO”) and Chief Operating Officer (“COO”) of a growing community bank. This role requires exceptional communication and organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, confidential environment. The position also offers limited but critical support to the Audit & Risk Management Director and Audit Committee and serves as a backup to the Senior Executive Assistant to the Chief Executive Officer (“CEO”), ensuring continuity and coverage across the executive leadership team.

Essential Functions:

Executive Support (CFO & COO)

• Proactively manage and coordinate complex calendars, schedule meetings, events, and prioritize appointments.
• Anticipate scheduling conflicts and provide thoughtful recommendations for resolutions.
• Prepare and edit correspondence, presentations, reports, and other documents.
• Facilitate internal and external communications on behalf of the CFO and COO.
• Organize and support executive meetings, including agenda preparation, minutes, and follow-up actions.
• Maintain confidentiality of sensitive financial and strategic information.
• Coordinate travel arrangements.

• Track and manage CFO and COO expense processing and legal fees.
• Support the Accounting and Finance team as needed.
• Support the Operations, IT and Enterprise Analytics teams as needed.

Audit & Risk Management Support

• Assist the Audit & Risk Management Director with Audit Committee scheduling, document preparation, and meeting logistics.
• Assist in coordinating Audit Committee meetings, including documentation, attendance, and minutes.
• Track and follow up on action items from audit and risk-related meetings.
• Ensure compliance with internal governance protocols and regulatory requirements related to audit documentation.
• Coordinate Semi Annual Risk Assessment meetings and prepare pre-meeting documents.
• Assist with annual loan confirmation mailings.

• Support special projects and initiatives as required.

Board Support

• Assist with Reg O. Onboarding / Offboarding and annual Reg O. review.
• Board Compensation Study.
• Policy approval administration.

Project & Communication Management

• Serve as a liaison between executives, internal teams, and external partners, ensuring seamless communication and follow-up.
• Research and respond to moderately complex inquiries and requests with professionalism.
• Organize and manage small to mid-sized projects, ensuring timely execution and follow-through.
• Send timely reminders and follow-ups for project updates and deadlines.

Backup Support to Senior Executive Assistant to the CEO

• Provide coverage during absences or peak workload periods.
• Assist with meeting coordination and communications as needed.
• Backup DirectorsLink administrator.
• Support board-related activities, including preparation of materials and logistics for board meetings.
• Maintain continuity of executive office operations and uphold standards of professionalism and confidentiality.

Cross Functional Coordination

• Liaise with internal departments, external partners, and board members to support executive initiatives.
• Support special projects and strategic initiatives led by the CFO, COO.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities are as required and may change at any time with or without notice.

Competencies

• Customer Centric Focus
• Diversity and Inclusion
• Act with Integrity
• Collaboration and Teamwork
• Results Oriented/Execution
• Business Acumen

Skills and Qualifications

• 3–5 years of experience in an executive administrative role, supporting multiple leaders.
• Bachelor’s degree in business, finance, or a related field preferred.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams, SharePoint, and OneNote)
• Exceptional written and verbal communication skills, with the ability to craft professional correspondence and executive reports.
• Strong organizational skills with impeccable attention to detail and accuracy.
• Ability to manage multiple priorities and adapt to shifting deadlines in a fast-paced environment.
• Self-motivated and capable of working independently while maintaining strong team collaboration.
• Experience handling confidential information with discretion and professionalism.
• Familiarity with social media platforms and content posting best practices.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

• Hybrid/remote-friendly role, with flexibility to support executive needs.
• Must have reliable transportation for attending off-site meetings and events as needed.
• Occasional evening work required for community and leadership events.
• Ability to sit, stand, and walk for extended periods when needed.

Ready to Make Your Mark? If you're passionate about banking with a purpose and ready to take the next step in your career, we want to hear from you! This is an excellent opportunity for individuals with commercial credit experience who are eager to contribute to our community-focused mission.

Why Join Us:

• Community Focus: Be part of a community bank that values and actively supports the St. Louis area.
• Competitive Compensation: We offer a comprehensive salary and benefits package.
• Professional Growth: Opportunities for continuous learning and development.
• Impactful Work: Play a key role in shaping the credit strategy and success of our organization.
• Collaborative Culture: Work in a supportive and dynamic environment that values teamwork and innovation.

Don’t meet every single requirement? 

If you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be the right candidate for this or other Midwest BankCentre roles!

Equal Opportunity Employer

Midwest BankCentre is an equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities. 

We thank all applicants in advance for their interest in this position and Midwest BankCentre. Only applicants selected for an interview will be contacted.